Hosting An Event How-To
As soon as you have an idea/suggestion for an event, make a post in the Host Forum titled “Event Request” and tag @Cosmic Andy in the body of the post to let him know you are interested in hosting an event.
You can continue to use that thread to communicate with Andy as necessary with any questions.
Once you have an approved date for your event, complete and email Andy the “Event Prizes” information below.
1. Give yourself (and staff) at least a month of planning time before event.
2. Have a general theme for your event (ie: Baseball, Harry Potter, Pizza Party, Back-to- School, etc)
3. Begin formulating ideas that would make your event exciting for members – remember, it’s not just about what YOU would like, but it should appeal to a broad range of others.
4. Start making a list of items that you think would make good prizes to go with your theme. There is a form below to help with this.
5. Consider adding a hunt, quest and/or a costume contest to your event. Be creative and make a suggestion if you have an idea for something different.
6. Be sure to have back-up ideas – not everything will be automatically approved, so it’s best to over-plan just in case.
7. Be organized and try to send as much information clearly, include pictures and additional information to help Andy and staff to understand your vision.
8. Make sure you get a formal approval from Andy regarding your theme and dates of your event before you continue forward with this form.
As the event organizer, you will be the contact person reaching out to hosts and answering questions. Help to build excitement and anticipation by promoting your event, once approved, by mentioning it at games, posting in forums and sending espmail to hosts.
You will want to check prizes over once they are created. Make sure wearables fit correctly. Rotate items to make sure they look right from all sides. Double-check color codes. Check chests open and close, and if they have a key, check locking ability. Double-check names and the spelling. Once you are sure everything is how you want it, you will pack the prizes in correct order in event box in order for Andy to duplicate them.
Hosts will post in an Event Discussion that Andy creates for the Event how many prize sets theywill need. Make a list on paper of all hosts and how many sets they need. Two days before event you will double-check your paper list against posts in case there are changes and then mail or get sets to the hosts in person.
